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UVU Clubs

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Forms

2. Event/Activity Planning

	Fundrasing Approval Description Fill Out Must be completed 14 days before event! Following form completion. You will be notified of fundraising approval or denial and any contact information necessary for further approval from other campus departments. Service Project Information Form Description Fill Out Please fill this form out when planning your service project to keep the Clubs office informed. Off Campus Event Announcement Description Fill Out Please fill this out if you are holding an event off campus and would like the clubs office to post the event on our calendar.

3. Scheduling Forms

	Cotton Candy, Popcorn, & Snow Cone Reservations Description Fill Out Fill out the form to reserve either the Cotton Candy, Popcorn, or Snow Cone Machine at least one week before event. Please check email regularly, reservations will be confirmed through email. *** Banner Index Code will be needed when requesting the machines. $10 per hour per machine will be charged when used. Scheduling Request Form Description Fill Out Must be completed 14 days prior to the event! Following your request you and Leslie Farnsworth or Connie Bond will be notified of the event approval and final confirmation of scheduling will be given.

4. Approval Forms

	Purchase Approval Request Description Fill Out Do you want to use your club funds? Fill out this form and you will receive an email with the approval stating you can use your funds. Please remember to keep all receipts and DO NOT pay sales tax when you purchase your items. Dining Services-Off Campus Request Description Fill Out This needs to be done 14 DAYS before your event. This will ensure the proper time for dining services to make the plans. Bookstore Approval Description Fill Out When selling items on campus, Louise Brige must approve the items being sold on campus. If the items being sold conflit with items in the bookstore most likely the fundraiser will not be approved. Home Made Baked Goods Approval Description Fill Out To find the form, go to Files on the left hand side and you will see homemade baked goods form. Then upload the file to this and submit the form. This form MUST be submitted at least 14 days before the requested sale date. The petition will be reviewed by the Director of Dining Services or his designate. It will then be submitted to the Utah County Health Department for their approval. The Health Department may require 4 to 5 days for their review and approval. The Health Department will return their approval along with a certificate to Dining Services. This certificate will need to be displayed behind the area or on the table where the bake goods will be sold during the time of the sale. This permit will be available for pick up at SC 201, Dining Services office, once the Utah County Health Department has sent it to us. All baked goods must be individually wrapped before being brought to UVU for selling. No food items may be produced and/or sold which require refrigeration. Care must be taken while preparing the baked goods to insure wholesomeness. Individuals must use top quality ingredients and culinary techniques to reduce any possibility of complaints from your customers. Digital Signage Approval Request Description Fill Out Any signage must be approved through the clubs office before it can be posted around campus. Please follow the guidelines for digital signage: Each club is only permitted to display four (4) advertisements through Digital Signage during each semester. Only club sponsored event and/or activities are permitted to be advertised using Digital Signage. An event and/or activity is classified as a club meetings, service project, fundraisers, social event, etc. that is open to the entire student body to participate. All content (language and graphics) must be appropriate for public usage and tasteful in imagery. In addition, any content that is visibly demeaning of the University or the University’s name will not be permitted. The event and/or activity TITLE must be clearly visible and stated. The DATE, TIME, and LOCATION of the event and/or activity must be clearly visible and stated. The NAME (or logo) of the club or organization sponsoring the event/activity must be clearly visible and stated. By adhering to these guidelines clubs and organizations will be able to better utilize the resource of Digital Signage. By following these guidelines each club and organization will continue to have an opportunity to be represented and publicize their events and/or activities on campus. Events and/or activities include club meetings, service projects, fundraisers, etc. that are open to the entire student body to participate. If the event is only open to club members it is not necessary for the club to utilize Digital Signage.

5. Funding Applications

	Merit Money Request Form Description Fill Out This form is for clubs to request their merit money from the Clubs office. This includes; club rush, club chartering, information/recruitment tables, & other activities set by the Clubs Office. This will help us keep track and have record of which clubs participated in which events. We will also use this to provide further data to the administration on what clubs are really doing and participating in.

General

	Update Club Contact Information Description Fill Out Please fill out this form when updating club presidency or advisor information. In addition a new charter form will be required for each club EVERY fall semester.

Office Use ONLY

	2011-2012 Men's Rugby Questionnaire Description Fill Out If you were a member of the 2011-2012 UVU Men's Rugby sports club team please complete the following questionnaire. This information will help us better facilitate the experience of those that come in the future. Thanks! Clubs Payment Receipt Description Fill Out * For Clubs Office Use ONLY!*

UVU Clubs : www.uvu.edu/clubs | 801.863.8820 | ROOM LC-101a

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