The Advisor Agreement Form allows the Advisors and Co-Advisors to review and understand the expectations and policies for Clubs & Organizations. Advisors and co-advisors will need to complete an Advisor Agreement Form before the club will be considered chartered on campus.
Thank you for volunteering to help our sports clubs. Please read the Clubs and Organizations Handbook of Policies and Procedures, specifically pages 5, 8, 11, 15, 27, 28 before agreeing to coach a UVU sports club. You can find the handbook at www.uvu.edu/clubs.
Please do not use the back button on your browser, if you need to go back please use the back (previous) button on the site- if you use the back button on the browser it will result in a form submitted with no information.
By submitting this form you are acknowledging that you have read the policies concerning campus organizations and agree to conduct all organizational affairs with the regulations set forth.
Unless no changes have been made and the Clubs Office has it on file already, the constitution must be submitted with this form.
General Guidelines & Information
Membership must be open to all UVU students.
Each club must have a minimum of 6 members.
At least 75% of the membership in each officially charted and recognized club/organization shall consist of regularly enrolled students at Utah Valley University.
Every officer in each officially chartered and recognized club/organization shall be a regularly enrolled student at Utah Valley University. The student serving as president of the club/organization must be a FULL-TIME student enrolled and successfully complete at least 12 credit hours and maintain a 2.5 cumulative GPA.
Club Advisor must be a full-time contracted or salaried employee and MUST complete the Advisor Agreement Form found at www.uvu.edu/club under "Club Forms"
Assistant Advisors may be a full-time OR part-time/hourly employee or community members.
A club must establish and assess dues. Dues must be a minimum of $5 per year. Members are only considered active and official when dues are paid in full.
There are no private clubs/organizations. All officers, members and advisors must be willing to have their names published.
NO off-campus banking or financial accounts are permitted.
A Club Mid Annual Report will be required to be filled out in order to keep chartered status for spring semester.
Club members will not be covered by University Insurance and are responsible for providing their own insurance.
UVU Club Information & Expectations
Have a representative attend monthly UVU Inter-Club Council (ICC) Meetings. Schedule found below.
Fall 2015 ICC Schedule:
Tuesday, September 1st @ 2pm OR Wednesday, September 2nd @ noon (Welcome BBQ is also this night)
Tuesday, October 6th @ 2pm OR Wednesday, October 7th @ noon (Clubs palooza is also this night)
Tuesday, November 3rd @ 2pm OR Wednesday, November 4th @ noon
Tuesday, December 1st @ 2pm OR Wednesday, December 2nd @ noon
Spring 2016 ICC Schedule:
Tuesday January 12th @ 2 PM OR Wednesday January 13th @ noon
Tuesday February 23rd @ 2 PM OR Wednesday February 24th @ noon
Tuesday March 22nd @ 2 PM OR Wednesday March 23rd @ noon
Tuesday April 12th @ 2 PM OR Wednesday April 13th @ noon
To be eligible for Additional Club Funding through the UVU Clubs Office, a club must:
Attend at least 75% of all UVU Inter-Club Council Meetings
Be a fully chartered club
Be in good standing with the university
Must not be 30 days past due on a financial obligation to any college department, vendor, business, etc.
Complete one service project per semester
Conduct other fund-raising efforts (minimum of one fundraiser) held in the semester applying for funding
Each club must submit a constitution outlining the governing laws for the student group
All Clubs and Advisors need to be familiar with University Policies pertaining to clubs. (A copy of the Clubs & Organizations Handbook may be found at www.uvu.edu/clubs)
By submitting this form you are acknowledging that you have read the policies concerning campus clubs and agree to conduct all organizational affairs with the regulations set forth.
Do you want to use your club funds? Fill out this form and you will receive an email with the approval stating you can use your funds. Please remember to keep all receipts and DO NOT pay sales tax when you purchase your items.
To find the form, go to Files on the left hand side and you will see homemade baked goods form. Then upload the file to this and submit the form.
This form MUST be submitted at least 14 days before the requested sale date.
The petition will be reviewed by the Director of Dining Services or his designate. It will then be submitted to the Utah County Health Department for their approval. The Health Department may require 4 to 5 days for their review and approval.
The Health Department will return their approval along with a certificate to Dining Services. This certificate will need to be displayed behind the area or on the table where the bake goods will be sold during the time of the sale. This permit will be available for pick up at SC 201, Dining Services office, once the Utah County Health Department has sent it to us.
All baked goods must be individually wrapped before being brought to UVU for selling. No food items may be produced and/or sold which require refrigeration.
Care must be taken while preparing the baked goods to insure wholesomeness. Individuals must use top quality ingredients and culinary techniques to reduce any possibility of complaints from your customers.
Any signage must be approved through the clubs office before it can be posted around campus.
Please follow the guidelines for digital signage:
Each club is only permitted to display four (4) advertisements through Digital Signage each semester.
Only club sponsored events and/or activities are permitted to be advertised using Digital Signage. An event and/or activity is classified as a club meeting, service project, fundraiser, social event, etc. that is open to the entire student body to participate.
All content (language and graphics) must be appropriate for public usage and tasteful in imagery. In addition, any content that is visibly demeaning of the university or the university’s name will not be permitted.
The event and/or activity TITLE must be clearly visible and stated.
The DATE, TIME, and LOCATION of the event and/or activity must be clearly visible and stated.
The NAME (or logo) of the club or organization sponsoring the event/activity must be clearly visible and stated.
The file must be submitted as a JPEG or PNG, no other formats will be accepted.
By adhering to these guidelines clubs and organizations will be able to better utilize the resource of Digital Signage. By following these guidelines each club and organization will continue to have an opportunity to be represented and publicize their events and/or activities on campus. Events and/or activities include club meetings, service projects, fundraisers, etc. that are open to the entire student body to participate. If the event is only open to club members it is not necessary for the club to utilize Digital Signage.
Programming grants are awarded to clubs who are sponsoring large scale events on the UVU campus. These events must be open to the entire student body. These events are to be ones that aren't typically offered by the UVUSA Student Activities branch. The funds that are awarded come from the UVUSA Student Activities budget and typically do not exceed $500 per grant.
Funding Application to receive additional funding from UVU Clubs.
Club must complete the following before submitting for Additional Funding
Attend 75% of ICC Meetings (3 out of the 4 held each semester. Please note that funds can be awarded prior to the completion of the 4th ICC Meeting, however if 75% of the meetings are not attended during the course of the entire semester the funds awarded will be retracted.)
Complete a Fundraiser before applying
Complete a Service Project before applying
Please remember that you MUST complete a club fundraiser and service project before applying for additional club funding. The total funds raised from the fundraiser may be matched, this does not guarantee that the full amount requested will be awarded. Funds will only be matched once per semester per fundraiser, in the semester they are raised.
CLUB CHARTER FUNDS, MERIT MONEY, CLUB DUES, COMPETITIONS, DONATIONS, UVU SPONSORSHIPS, & FUNDS FROM CAMPUS DEPARTMENTS DO NOT COUNT TOWARDS FUNDRAISING.
Following the submission of the application, you will be contacted to schedule a club funding interview. In this interview, the contents of the application will be addressed. You can bring as many or as few members as you want. You are also welcome to use any presentation media or tools as well.
This form is for clubs to request merit money from the Clubs office. This includes; Information/recruitment tables & other activities set by the Clubs Office. This will help us keep track and have record of which clubs participated in which events. We will also use this to provide further data to the administration on what clubs are really doing and participating in.
A club may spotlight their club by scheduling a table in a hallway to inform students about their club and recruit them to join. Each club participating may receive $25 for an hour of tabling, up to 4 times each semester.
Sick of just sitting at a table and handing out fliers to promote your club? Wish you could showcase what your club does and show more students how awesome you are? Well the Clubs Palooza is just for you! Sign up for the opportunity to not only increase your membership, but also have a great time with your current club members. The clubs office will help promote this event to the student body but YOU as club leaders provide the experience!
February 18th // 7-9pm // Rooms reserved in the Student Center // 90's theme
Once the form has been processed, we will email you with more information as the event gets closer.